This policy addresses the use of personal information by the Institute for Ethics and Emerging Technologies (IEET). Included in this policy are members, consumers of products and services, and others who engage with the Institute (referred to as “users”).
INFORMATION COLLECTION
IEET does not collect any personal information from general website visitors (ieet.org). However, when users create accounts, log into their accounts, or request information from the Institute, personal information may be requested. Any information collected is for internal use and will not be shared with or disclosed to third parties without consent. When IEET collects personal information, it is with the intent to better serve users. IEET never shares users’ personally identifiable information with third parties without consent.
Basic information requested of users may include:
REQUIRED INFORMATION
The following information is required to set up an IEET user account. Individuals who interact with IEET solely by telephone or postal mail and do not provide email addresses may be listed in IEET records by first and last name only.
First name
Last name
Email address(es)
ADDITIONAL INFORMATION
The following information may be required of users in transactions, surveys, information requests, and/or the purchase of products and services.
Nickname/preferred name
Institution/organization affiliation
Postal address(es)
Phone number(s)
Social media accounts
IEET username and password
Contributors’ and conference speakers’ biographical descriptions
Conference attendance or presentation information (proposals and past activity)
Dietary preferences (for event planning purposes)
INFORMATION USE
Typically, IEET uses the personal information collected to:
Respond to inquiries and requests;
Communicate transactional information, such as receipts for products/services or event registration information;
Process Institute membership, or relay information about membership;
Provide user access to electronic mailing lists, newsletters, or databases
SHARING INFORMATION
IEET shares information about members and contributors in the following ways:
Names and email addresses may be provided as possible interviews, speakers or contributors for appropriate media and academic enquiries
Names and contact information may be available in the IEET membership directory, unless users opt out.
CHANGING/UPDATING PERSONAL INFORMATION
Users who wish to amend or remove personal information stored by IEET should:
Visit https://ieet.org/index.php/member/profile to amend or delete membership information and settings
Or Contact IEET by email steve@ieet.org
COOKIES
IEET uses cookies to help manage its website in an effort to better serve visitors. A cookie is a piece of data that is either maintained only for the duration of a particular session visit or is stored on the user’s computer to support future visits. IEET may make use of both types of cookie. Session cookies are used to enhance and make more efficient the user’s experience during a site visit. Once the user closes the browser, the cookie terminates. Persistent cookies store small text files on the user’s hard drive for extended periods of time and “remember” visit activities to help make subsequent visits more efficient. Users may remove persistent cookies by following internet browser help instructions.
SURVEYS
IEET periodically offers members of the IEET community the opportunity to participate in surveys. The purpose of each survey is clearly defined, and participation in these surveys is completely voluntary.
CONSENT
When IEET requests sensitive and/or personal information from users, the reason for the request and the intended use of the information is clearly stated. If more information is desired, the user should respond to the requestor directly, or contact IEET via email director@ieet.org. By consenting to this privacy policy, users provide IEET permission to collect personal data specifically for the purposes identified at the time requests are made. Consent is required for IEET to collect personal data, and it must be explicitly provided by users. By using the IEET website or engaging with IEET products/services, users consent to this privacy policy. Users may withdraw consent at any time via email steve@ieet.org with a subject line of “Personal Consent Withdrawal.”
THIRD PARTIES
IEET employs two services to support its business practices and services provided to users, Google Analytics and Mailchimp.
Google Analytics
IEET uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses persistent cookies to analyze how users interact with a website. The information generated by the cookie about use of the website (including users’ IP addresses) is transmitted to and stored by Google. Google uses this information to compile reports on website activity for website operators and provides other services relating to website activity and internet use. Google may also transfer this information to third parties when required to do so by law, or when third parties process the information on Google’s behalf. Google will not associate users’ IP addresses with any other data held by Google.
Refusing use of Google Analytics. Users may refuse the use of cookies by selecting the appropriate settings in their browsers. By using the IEET website, users consent to the processing of data about their activity by Google in the manner and for the purposes set out above. The Google Privacy Policy and the Google Analytics Terms of Service provide detailed information.
MailChimp
IEET uses MailChimp to deliver its Emergence newsletter and to disseminate some Institute email messages. IEET gathers statistics on email open rates and clicks using industry standard technologies in an effort to monitor and improve its services. The MailChimp privacy notice provides detailed information. Users may unsubscribe from Emergence and/or other IEET mailings at any time by clicking the unsubscribe link at the bottom of any email message or by emailing IEET at director@ieet.org.
SECURITY
IEET takes the security of users’ personal information seriously and is committed to ensuring that its information technology (IT) systems, infrastructure, and applications are secure. Unfortunately, the transmission of information via the internet is not completely secure. Therefore, IEET cannot guarantee the security of users’ information transmitted to our website. Any transmission of personal information via the IEET website is at the user’s risk. IEET does not assume any liability for third-party use of general or personal information, whether obtained legally or illegally from or through its website.
COMPROMISE OF INFORMATION
In the event that any personal information under IEET’s control is compromised as a result of a breach of security, IEET will take reasonable steps to investigate and resolve the situation in a timely manner, and where appropriate, notify individuals whose information may have been at risk. In all such situations, IEET will take any and all necessary steps in accordance with applicable laws.
LEGAL DISCLAIMER
IEET reserves the right to disclose users’ personally identifiable information as required by law and when it is determined that disclosure is necessary to protect the rights, property, or safety of the Institute, its users, customers, or others; or to comply with judicial proceedings, court orders, or legal processes served on or otherwise required of the Institute.
INTERNATIONAL USERS
This website is hosted from the United States (U.S.). Users located outside of the U.S. consent to the transfer of their data to the U.S. for processing and use in accordance with this privacy policy.
CHANGES IN THIS PRIVACY POLICY
IEET reserves the right to modify this privacy policy at any time. All changes are posted to this page, as indicated by the revision date noted at the bottom of the page. User consent is based on the specifications of this privacy policy at time of use, and it is the user’s responsibility to familiarize oneself with the policy, including revisions.
Updated: May 23, 2018